Facilities Use & Fees

Facilitron (Reservation Management System)

BRSSD manages room reservations fully online via Facilitron. On Facilitron, you can see real-time availability of District facilities, get estimated quotes, and have the option to pay online. To get started, create a Facilitron account and select the facility you wish to reserve.

To view all District facilities available for use, visit https://www.facilitron.com/brssd94002, or use the links below for a specific school site: 

Need help using Facilitron? Click HERE for an video introduction or HERE for a written guide. For assistance setting up an account and/or submitting a facility use request, please contact Facilitron directly at (800) 272-2962 or support@facilitron.com. 

How Facilities Use/Rental Requests are Approved with Facilitron:

Note: 

• Requests must be made 14 calendar days in advance of the desired date(s) of use. 

• Proof of insurance in accordance with the Terms and Conditions must be uploaded by the renter prior to District approval.

• Throughout this process, renters may check on the status of their request directly through Facilitron.

• District administrative staff will issue final determinations regarding approval or denial of all reservation requests. 

Fees

Groups who meet the following criteria may request an exemption to the fee schedule. To be considered for an exemption, a group must be all of the following:

  • A local chapter of a national nonprofit organization, 

  • whose activities are entirely volunteer run, AND

  • whose activities primarily serve currently-enrolled BRSSD students.

Requests for exemptions must be submitted in writing and can be submitted with the Facilitron reservation request. Exemptions are considered on a per-reservation basis. Exemptions may be granted or revoked at the District's discretion. 

Terms and Conditions for Facilities Rentals

Athletic Field Use

Belmont Schools:  

  • The City of Belmont has a license to schedule the athletic fields at Central Elementary School, Fox Elementary School, Nesbit Elementary School, and Ralston Middle School during all non-school hours, and is responsible for scheduling third-party use.

  • The athletic field located adjacent to Cipriani Elementary School is owned and operated by the City of Belmont.

  • For more information on the use of athletic fields in the City of Belmont, including District schools, please send an email to Cody George, CGeorge@belmont.gov.

Redwood Shores Schools:

  • The athletic field located at Redwood Shores Elementary School is owned and operated by the Belmont-Redwood Shores School District subject to the District’s facility use process and fees.

  • The athletic field located adjacent to Sandpiper Elementary School is owned and operated by the City of Redwood City. For more information, please call 650-780-7311.

Summer Rentals

As with other rental requests, summer rentals must be requested through Facilitron. The District typically begins considering requests for summer rentals around mid-spring. This is because the availability of District facilities for summer rentals is determined by several factors:

  • The instructional calendar for the upcoming year, typically not finalized until mid-spring

  • Space needs for the District’s own summer programming

  • Existing joint use agreements with the City of Belmont and the City of Redwood City

All renters are responsible for following all COVID-19 protocols issued by the CDC, California Department of Public Health, San Mateo County, and California Department of Education.

 

Non-Discrimination

The District programs, activities, and practices shall be free from unlawful discrimination, harassment, intimidation, and bullying based on actual or perceived race, color, ancestry, national origin, ethnic group identification, age, religion, marital or parental status, physical or mental disability, sex, sexual orientation, gender, gender identity, or gender expression; or on the basis of a person’s association with a person or group with one or more of these actual or perceived characteristics.  Additional bullying resources can be found at this link.

If you believe you have been subjected to discrimination, harassment, intimidation, or bullying, you should immediately contact the school site principal and/or Director of Administrative Services (CCR Title V and Title IX Officer) Julie Eastburn, at 650-637-4800, jeastburn@brssd.org. 

Belmont-Redwood Shores School District

District Hours
Monday - Friday | 8:00 A.M. - 4:00 P.M.

2960 Hallmark Dr
Belmont, CA 94002
Phone (650) 637-4800